Contract Specialist

Posting Number: 2024461

Location: San Marcos

Department: Procurement and Strategic Sourcing

Recruitment Type: Open to All

Job Type: Full-Time

Funding Source

Permanent

Monthly Salary: $4,576.46

Job Category: Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience in Contracting, Procurement and/or Solicitations.
• Proficiency in preparing well-written, grammatically correct, accurate documents and correspondence with strong proofreading skill.
• Proficient in Microsoft Suite (Outlook, Excel, Word).
• Professional and ethical behavior.
• Ability to understand, interpret, and retain information.
• Must be able to multitask in a fast-paced environment and meet deadlines.
• Strong organizational skills and attention to detail.
• Ability to create and analyze reports.

Preferred Qualifications

• Bachelor's Degree in Business or Public Administration related field.
• Knowledge of Jaggaer Contracts Plus (formerly SciQuest).
• Experience using SAP.
• Working knowledge of Higher Education, State and Federal rules and regulations in regard to Procurement and Contracting.
• Certified Texas Contract Developer (CTCD). This position will be required to have a Certified Texas Contract Developer (CTCD) certification as required by UPPS 05.02.05. Certification must be obtained within six months of hire.

Job Description

The Contract Specialist is responsible for providing high-level technical assistance to the entire University by directing the process of sourcing, negotiations, awarding and management of contracts for the purchase of goods and/or services. Interpret, utilize and apply State and University procurement and contract laws, policies, guidelines.

Job Duties

• Maintain the contracts database, the University system of record.
• Oversee contracts inbox and review all correspondence and respond as necessary.
• Coordinate work with various University departments to ensure fulfillment of contract requirements.
• Provide professional, accurate, and concise communication both verbal and written.
• Keep current on State and University procurement/fiscal rules and regulations.
• Review solicitations and contracts for contract clauses and legal sufficiency.
• Prepare, review and negotiate contract terms, conditions, and pricing.
• Request and draft contract amendments and renewals.
• Assist with resolution of contract disputes.
• Monitor contracts to ensure proper performance by contractors.
• Advise University departments of contractual rights and obligations.
• Ensure contracts are properly closed upon expiration or termination.
• Routinely run contract reports on weekly, biweekly, and quarterly basis.
• Perform research and related work as required and assigned.
• Work overtime including evenings and weekends, as necessary.

Additional Information to Applicants

This position will be required to obtain a Certified Texas Contract Developer (CTCD) certification as required by UPPS 05.02.05 within six months of hire. Does require working onsite in office setting with fluorescent lighting.

Job Open Date: 04/16/2024

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Posting Notices

You will be required to electronically attach a list of references., You will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.