Senior Administrative Assistant, Indigenous Peoples Institute

Senior Administrative Assistant, Indigenous Peoples Institute

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Part-Time

Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

The Senior Administrative Assistant provides a wide array of administrative support to the Senior Director and the Indigenous Peoples Institute. This role will help to ensure effective operations, policy management, and procedures of the Indigenous Peoples Institute in a fast paced and confidential work environment, with broad internal and external stakeholders. This work includes supporting the retention, programming, and initiatives of our Indigenous students and their communities. This is an on-campus position and reports to the Senior Director for the Indigenous Peoples Institute.

Duties:

Responsible for providing critical administrative support to the Senior Director and the Indigenous Peoples Institute, including receptionist/front desk duties.
Responsible for scheduling appointments, coordinating supporting meetings, and handling related arrangements including logistics/travel.
Other tasks include e-mail correspondence, preparing internal/external memos, reports, maintain documents for easy retrieval, and responding to program inquiries and incoming requests, with timely follow up.
Other duties as assigned, including but not limited to maintaining website, ordering and maintaining supplies inventory, and supporting division events as needed, etc.
Qualifications

Minimum Qualifications:

Bachelor s degree and three years of previous administrative support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Must possess attention to detail, organization, and the ability to multi-task in a deadline-driven environment. Advanced skills in calendaring and correspondence. Excellent interpersonal, verbal, and written communication skills, and a commitment to outstanding customer service. Demonstrated ability to handle sensitive and confidential matters.
Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Adobe Acrobat.
Seattle University, founded in 1981, is a Jesuit Catholic University located on 50 acres in Seattle s Capitol Hill neighborhood. More than 7,400 students are enrolled in undergraduate and graduate programs within nine schools and colleges. U.S. News and World Report s Best Colleges 2017 ranks Seattle University 8th in the West among universities that offer a full range of Masters and Undergraduate programs. Seattle University is an equal opportunity employer.

Compensation at a Glance:

Salary Range: $18.72 - $21.08 per hour

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance:

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/